Space License Agreement; Rules & Regulations
Rev. October 2026
Artists & Fleas, Brooklyn, LLC and/or Artists & Fleas Regeneration Williamsburg Market Merchant Rules and Regulations These Merchant Rules and Regulations govern Merchant conduct and the rental of booth space at Artists & Fleas, Brooklyn, LLC and/or Artists & Fleas Regeneration (“A&F”) Williamsburg Market at 70 North 7th Street Brooklyn, NY 11249 (“the Market”). Merchants must comply with, and cause their employees, contractors, agents and guests to comply with these Rules and Regulations. “A&F” may modify these Rules and Regulations from time to time for the good order, safety, care and cleanliness of the Market. The Rules and Regulations are made a part of each Merchant Space License Agreement that a Merchant may have entered into with A&F.
(1) Use of Space
We encourage Merchants to plan their merchandise set-up in advance. It is essential that merchants leave room for entry and exit to their assigned space. Therefore, merchants may visit the Market prior to their scheduled dates of sale in order to view the space(s) and determine how to create the best display and maximize their use of the space. Please note that we create the floor plan for the upcoming weekend on the Wednesday prior to that given weekend, so merchants cannot know their specific assigned spaces until then.
*For the benefit and safety of everyone – humans and their pets – pets are not allowed to be present and/or accompany merchants for the full duration of the selling day when the market is open to the public (11:00 a.m. to 7:00 p.m) unless they are service animals and proper proof of service is available immediately upon request.
(a) Permitted Merchandise.
Merchant may use the assigned Space only for the marketing, promotion and sales of “Permitted Merchandise,” meaning only the products and/or merchandise identified and described by Merchant in the Application and approved by A&F. Merchants are not permitted to sell any additional or different merchandise without prior written approval by A&F. A&F may require Merchant to remove any non-permitted merchandise in its sole discretion at any time.
(b) Operating Dates & Market Hours.
The Market is open to the public from 11:00 a.m. to 7:00 p.m. every Saturday and Sunday, except any days that the Market is closed, and any occasional delays or early closings as A&F shall, in its sole discretion, close for inventory review, renovations, or repairs to the Market. Except as otherwise provided below, merchants only have the right to enter and use their assigned space during the Hours of Operation.
Merchants shall be required to continuously use, occupy and operate their assigned space during all hours of operation, which shall mean 11:00 a.m. until 7:00 p.m. Saturday and Saturday. Any Merchant whose assigned space is not open, staffed and operating for any portion of the day may, in A&F’s sole discretion, be prohibited from any further selling that day and required to pack-up and leave the market without prior notice; and in such case Merchant’s pre-paid Rental Fee will not be returned.
(2) Merchant Load-In/Set-up
A&F may, within its sole discretion release the reserved space and prohibit Merchant from selling that day; Merchant’s pre-paid Rental Fee will not be returned. Merchants may also access their assigned space for load-in/set-up as follows:
(a) Merchant Load-In
Thursday Load-in. (highly encouraged). Merchants may access their assigned space for load-in/set-up on the Thursday immediately preceding that Saturday between the hours of 9:00 a.m. and 12:00 p.m. If this is your first time setting up shop with us, we strongly encourage utilizing this time to check out your space, meet the market management team, and load in equipment.
Saturday Load-In. (optional). Merchants also have the opportunity to load-in Saturday morning beginning at 10:00 a.m. on the first day of its rental dates (“Term”). Merchant must be completely set-up and ready to sell to the public no later than 11:00 a.m.
Late Fee. If Merchant fails to show up on time (i.e., arrival, set up and open prior to 11:00 a.m. and staffed by a dedicated employee or operator), A&F will assess $25 penalty that will be invoiced to the Merchant via Square. Payment is required no later than close of business that day for Merchant to be able to open the following day. Further, A&F may, within its sole discretion release the reserved space and, prohibit Merchant from selling that day; and require Merchant to pack-up and leave the market without prior notice; and in such case Merchant’s pre-paid Rental Fee will not be returned.
(b) Merchant Load-Out/Tear Down
Tear down and/or load-out may only commence once the selling day ends and the Market is closed to the public. Merchant may not close for business at the end of any selling day prior to 7:00 p.m., unless merchant has obtained prior written approval from A&F expressly permitting such.
Merchants must completely remove all merchandise and/or items within the Space no later than 7:30pm on Sunday evening, unless you have already submitted payment to sell on the following weekend. Any items and/or merchandise remaining in the Space will be discarded after 8:00pm on Sunday evening. Any over-sized items left behind, including, but not limited to furniture, fixtures or other merchandising materials, that are not properly disposed of may result in the assessment of an additional trash removal fee of $100.00. Merchants must leave their space in broom-clean condition.
(3) On-Site Services
(a) Equipment Rentals
Merchants are permitted to bring their own tables and chairs. A&F offers equipment rentals on a first-to-pay basis. Merchants may rent a table (approximately three (3) feet long) and one (1) accompanying chair from A&F at a rate of $20.00 per day. Additional chairs may be rented at a rate of $2.00 per day. Merchants chosen to participate in Artists & Fleas Regeneration will have the option to rent two (2) additional 6′ rolling racks, 30 accompanying clothing hangers and one (1) chair for $50.00 per weekend. Any payments for equipment rentals must be paid with the Space Rental Fee. Payments for equipment rentals are fully refundable only if supplies are exhausted at the time Merchant pays the Space Rental Fee.
(b) Services
A&F provides electrical outlets throughout the space for merchant use. Merchants are responsible for providing their own extension cords. If any Merchant requires electricity beyond what is reasonable and necessary it must obtain the prior approval of A&F. Merchants are permitted to use the Market fitting rooms and bathrooms. The Market provides heating and air conditioning. A&F may terminate the provision of any of the above described services in its sole discretion and without notice to Merchants at any time.
(c) WiFi
The Market provides WiFi for Merchants to only transact official business related to their work at the Market. A&F shall use its commercially reasonable efforts to ensure the reliability of the service, subject in all cases to A&F’s provider’s service guarantees and ability to repair and restore service.
(d) Storage
Merchants returning for consecutive selling weekends may store their merchandise at the Market from closing on Sunday through the following Saturday, provided that payment has already been received for the following selling weekend. In any other case, any property remaining after the scheduled Term will become property of A&F. A&F IS NOT RESPONSIBLE FOR ANY RESULTING THEFT, DAMAGE OR DESTRUCTION OF ANY PROPERTY STORED BY MERCHANT. MERCHANT EXPRESSLY ACKNOWLEDGES THAT THE STORAGE OF PROPERTY AT THE MARKET IS AT MERCHANT’S OWN RISK.
- e) Risk of Loss; Safety
Merchants are solely responsible for maintaining and securing their products and or furnishings. The use of space heaters, irons, hot water kettles and other high-wattage electrical equipment is strictly prohibited. Merchants are requested to make their power requirements known prior to set-up and are urged to employ low-watt/energy-saving light bulbs wherever possible to avoid damage to the building’s electrical wiring and equipment. A&F may request that certain equipment not be used at its own discretion. A&F is not obligated to repair any damage to products and or furnishings on the premises nor is the Market responsible to replace any lost, damaged or stolen items.
(4) Cancellation Policy
- Artists & Fleas does not offer refunds for canceled bookings. Merchants may reschedule their booking one time only by providing written notice no later than 12 PM seven days prior to the first day of the scheduled Term. Write to booking@artistsandfleas.com with reschedule requests.
- If a proper rescheduling request is provided by Merchant, Artists & Fleas will extend credit(s) for a one-time reschedule to a date within 45 days of the original booked date, subject to scheduling by Artists & Fleas, within Artists & Fleas’ sole discretion. Note that each booking can only be rescheduled once.
- If Merchant fails to provide the sufficient 7 day notice with their request to reschedule, Artists & Fleas is not required to reimburse any part of the Space Rental Fee to Merchant and no credit(s) will be issued.
- Reschedule credits automatically expire if not used within the 45 day period. Credits may not be used in December and may not be rolled over into the following calendar year.
- December bookings cannot be rescheduled. The booking fee for cancellations made by a merchant in the month of December will be forfeited by the merchant.
(5) Licenses and Business Practices
Merchants are required to obtain, maintain and have copies on file of all applicable New York State and New York City licenses for its operations, including, but not limited to, New York Sales Tax Certificate of Authority. Copies of Certificates of Authority must be on premises but need not necessarily be displayed. Merchants selling food or beverages must obtain the appropriate Department of Health and Mental Hygiene permits and licenses. All sales of food and beverages must comply with all applicable health code requirements.
(6) Return Policy; Price List
Merchants must have a return policy for its customers which shall be clearly communicated. Merchants shall maintain a price list with respect to its merchandise. Such Price List should be displayed and available upon request by customers or A&F.
(7) Marketing Permission; Publicity; Photo/Video Release
Merchants agree to permit A&F to use the Merchant’s name, logo, product description and photographs for promotional materials and marketing purposes.
Merchant acknowledges and agrees that Licensor, its affiliates, successors, and assigns shall have the irrevocable right and license, in perpetuity, to take, own and use photographic images, video footage and sound recordings of Merchant, its guests, invitees, employees, independent contractors and Merchant’s merchandise and use the name, likeness and image of the Merchant in marketing materials and publicity advertising for A&F and for all Licensor promotional, commercial and archival purposes.
(8) No Future Obligations to Merchant
Merchants acknowledge that A&F is under no obligation to offer Merchant the opportunity to continue its participation at the Market for subsequent dates, or in any other A&F events.
(9) Conflicts
Merchants who choose to participate in other markets and events in or near the Market that in their nature or description might be viewed as being detracting to the market may be requested to leave without prior notice and will forego their rental fee or their space at the Market.
(10) Rules of Conduct
A&F adheres to a zero tolerance policy that applies to any conduct that has the purpose or effect of creating an intimidating, hostile or offensive work environment. Merchants must notify all of their employees to adhere to this policy during their participation at the Market. Merchants are responsible for ensuring compliance with this policy and ensuring that all employees under their supervision are fully aware of this policy and appropriate complaint procedures (below). Violation of this policy will result in appropriate corrective action that A&F may, within its sole discretion, determine to exercise, including but not limited to, immediate removal of any offending employee or termination of Merchants rental at the Market.
(a) Personal Behavior
Merchants must apprise all of their employees of certain rules of conduct regarding personal behavior prior to partaking in any A&F event. A&F prohibits all forms of harassment including: any demeaning, insulting, embarrassing or intimidating behavior directed at any employee present and the Market and visitors. A&F specifically bans unwelcome sexual advances or physical contact, sexually orientated gestures and statements, and the display or circulation of sexually orientated pictures, cartoons, jokes or other material. A&F also prohibits engaging in any hostile contact, intimidation, threats or such actions or violence, or any other actions that may be considered threatening or hostile in nature while on the Market premises.
Respectful, Inclusive and Safe Environment
Our Equal Opportunity and Diversity Policy
A&F supports and is committed to the principles of non-discrimination, diversity and equal opportunity in regard to all aspects of our business – employment opportunity, Merchant opportunity and customer service – and we require that our Merchants similarly adhere to these principles. It is our policy that with respect to employment opportunity, Merchant opportunity and customer service that all actions and decisions, whether recruitment and hiring of personnel, evaluating Merchants and other decisions with respect to Merchants in the market, and treatment of shoppers, are made and administered without regard to race, color, religion, creed, age, sex, sexual orientation, national origin or ancestry, marital status, status as a disabled or Vietnam era veteran, union affiliation, or status as a qualified individual with a disability, in accordance with applicable laws. Licensor will not tolerate any unlawful discrimination and any such conduct is prohibited.
Our Policy Against Harassment/ Hostile Work Environment
It is the policy and practice of the Company to maintain and foster a work environment in which all people are treated with decency and respect. Accordingly, Licensor has adopted a zero-tolerance policy toward discrimination and all forms of unlawful harassment, including but not limited to sexual harassment or any other conduct that has the purpose or effect of creating an intimidating, hostile or offensive work environment. This zero-tolerance policy means that no form of unlawful discriminatory or harassing conduct towards or by any employee, Merchant, contractor, shopper or other person in our workplace will be tolerated. Licensor is committed to enforcing its policy at all levels within the market, and any party who engages in prohibited discrimination or harassment will be subject to corrective measures up to and including immediate removal from the market.
Merchants must notify all of their employees and agents to adhere to this policy during their participation at the Event. Merchants are responsible for ensuring compliance with this policy and ensuring that all employees and agents under their supervision are fully aware of this policy and appropriate complaint procedures (see below). Violation of this policy will result in appropriate corrective action that Licensor may, within its sole discretion, determine to exercise, including but not limited to, immediate removal of any offending employee or termination of Merchants rental at the Market. Merchants must apprise all of their employees and agents of certain rules of conduct regarding personal behavior prior to partaking in any Licensor event. Licensor prohibits all forms of harassment including: any demeaning, insulting, embarrassing or intimidating behavior directed at any employee present and the Event and visitors. Licensor specifically bans unwelcome sexual advances or physical contact, sexually orientated gestures and statements, and the display or circulation of sexually orientated pictures, cartoons, jokes or other material. Licensor also prohibits engaging in any hostile contact, intimidation, threats or such actions or violence, or any other actions that may be considered threatening or hospital in nature while on the Event premises.
Sexual Harassment
In addition to our description of Licensor’ policies relating to unlawful harassment in this section of the Rules & Regulation, please note that Licensor has adopted a specific and separate Licensor’ Sexual Harassment Policy, a copy of which can be requested from the Licensor. Accordingly, please refer to our Sexual Harassment Policy for a fuller statement of our policies and procedures applicable to Licensor, Merchants and all guests of the market. The Sexual Harassment Policy includes a Complaint Form for persons to report alleged incidents of sexual harassment relating to their employment or with regard to conduct occurring at the workplace. Upon receiving a report or complaint Licensor will follow its Sexual Harassment Policy and investigate the claim.
Conduct Covered by this Policy:
This policy applies to and prohibits all forms of illegal harassment and discrimination, not only sexual harassment. Accordingly, the Company absolutely prohibits harassment or discrimination based on sex, age, disability, perceived disability, marital status, personal appearance, sexual orientation, race, color, religion, national origin, veteran status or any other legally protected characteristic. Because confusion often arises concerning the meaning of sexual harassment in particular, it deserves special mention. Sexual harassment may take many forms, including the following:
- Offensive and unwelcome sexual invitations, whether or not the employee submits to the invitation, and particularly when a spoken or implied quid pro quo for sexual favors is a benefit of employment or continued employment;
- Offensive and unwelcome conduct of a sexual nature, including sexually-graphic spoken comments; offensive comments transmitted by e-mail or another messaging system; offensive or suggestive images or graphics whether physically present in the workplace or accessed over the Internet; or the possession of or use of sexually suggestive objects; and
- Offensive and unwelcome physical contact of a sexual nature, including the touching of another’s body; the touching or display of one’s own body, or any similar contact.
Mandatory Procedures in Cases of Harassment
Any Licensor employee, Merchant, contractor, shopper or other person in our market who believes that she or he has been subjected to unlawful harassment of any kind has the right and responsibility to report the harassment immediately to a representative of Artists & Fleas. If the party is uncomfortable reporting the harassment to the supervisor or manager (whether because the supervisor has committed the harassment, or for any other reason whatsoever), the party must report the harassment to the next higher level of management or, if the employee prefers, to one of Licensor Managing Members.
Licensor is committed to taking all reasonable steps to prevent harassment, and will make every reasonable effort to promptly and fully address and correct any harassment that may occur. However, Licensor cannot take prompt and effective remedial action unless each party assumes the responsibility of reporting any incident of harassment immediately to an appropriate supervisor or manager.
Every report of harassment will be investigated promptly and impartially, with every effort to maintain employee confidentiality. All employees must cooperate with all investigations. If the Company finds that its policy has been violated, it will take appropriate corrective and remedial action, up to and including discharge.
Reporting Without Fear of Retaliation
No Licensor employee, Merchant, contractor, shopper or other person will be retaliated against for reporting harassment. This no-retaliation policy applies whether a good faith complaint of harassment is well founded or ultimately determined to be unfounded. However, parties who make complaints in bad faith may be subject to corrective action, up to and including removal. Any party who feels he or she has been retaliated against in violation of this no-retaliation policy is responsible for reporting the retaliation to management, in the same manner as any other form of harassment or discrimination should be reported.
Conduct with Respect to Other Merchants
Merchants acknowledge the Event is composed of a community of Merchants and agree that the success of the Event and each Merchant requires that all Merchants act in a courteous and professional manner with respect to the other Merchants and personnel at the Event. In addition to maintaining friendly, cooperative and courteous conduct, Merchants shall not engage in any conduct that would have the effect of damaging another Merchant’s business, including but not limited to, unauthorized copying of another Merchant’s products, designs or marketing, hiring away a Merchant’s personnel, or making disparaging comments regarding another Merchant or their products. Licensor shall have sole discretion as to what conduct is unprofessional or not in keeping with the spirit of this paragraph.
